Do you have documents for disposal?
Posted on: 17 June 2020
Running a business can often leave you overwhelmed by paperwork. While a lot of business can be completed online, there are still many situations where printed copies of documents are needed. The papers could include personnel files, minutes from meetings, old business proposals and company reports. If you manage a large corporation, it doesn't take long for entire rooms to become full of documents. While it's important to keep most documents for a while, there will always come a point when they are no longer needed for businesses purposes, but what happens then?
Remembering that privacy still matters
Documents relating to your current business activities will normally be kept in a secure location well away from prying eyes. In all likelihood, you will prevent people from printing out further copies or photocopying existing copies so that the information does not reach your competition. While that is true for current documents, how do you treat old documents? You might think that old documents are of little value, but that's rarely the case. While most old documents will no longer be commercially sensitive, that doesn't mean that they aren't personally sensitive. They may contain employee medical or financial records and they could include information that could be used to trace people or even blackmail them over decisions that they have made. If the time comes to dispose of old company documents that you can't simply throw them away, you must call a company that specialises in document destruction.
Arranging secure document destruction
Single documents can normally be put through a shredder without difficulty, but when you have an entire company archive awaiting disposal, you could find that shredding documents by hand becomes impractical. For large-volume document destruction, the best solution is calling in a company to handle document destruction.
A professional document destruction company will be able to remove all of the old documents from your site and take them to a secure location before shredding them on your behalf. They will be able to provide you with evidence that all of their processes are secure from end-to-end so that you can have complete confidence that no information from your company is going to end up in the wrong hands.
You can arrange for the document destruction company to make a 'one-off' call, or they can visit your firm every month to be certain that the pile of unwanted documents is not allowed to build up and take over your premises.
Contact a company that offers corporate document destruction services to learn more.
Share